Top 10 free project management tools for freelancers

10 of the best free project management tools for freelancers

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Scaling your freelance business is much easier when you use project management tools. You can gather all the necessary information in one place and monitor your progress seamlessly. To help you get started, we’ve listed down some of the best and highest-rated free project management apps available.


Do you often have those days where you’ve worked your socks of, but still feel like there’s a lot left to do? Well, we’ve all been there. That feeling of helplessness and self-doubt is all too familiar.

As a freelancer, it can weigh you down even more because your paycheck depends on your ability to manage tasks effectively and meet deadlines on time. So, how do you ensure you stay on top of your day? 

What if you had a solution where you can manage your projects from start to finish. That’s what dedicated project management tools do.

They will help you plan your project timeline, document your work, stay on top of your schedule and budget, create agile workflows, collaborate with teammates and clients, and monitor your performance.

These tools ensure you don’t have to sift through and update a hundred different spreadsheets. Everything will be neatly accessible in one place. And what’s more, many of these project management tools are available for free.

To make your lives easier, we’ve made a compilation of the best and highest-rated free project management tools. Do give them a try, they will make it much easier to stay on top of your freelancing life.

You can click on the links above to navigate to your preferred section.

Top 10 free project management tools for freelancers

Every project management tool mentioned below has a free version, is cloud-hosted, and is web-based. The ratings were obtained from popular software review platforms such as G2Crowd, Capterra, TrustRadius, SoftwareAdvice, GetApp, and FinancesOnline


1. Trello

Trello - top 10 project management tools for freelancers

Trello utilises Kanban cards, boards, and lists. You can use them to manage your freelance projects from start to finish. You will be able to organise and categorise your tasks, create an agile workflow, plan your workdays, and also, collaborate with clients or teammates.

Moreover, Trello lets you pin all the supporting documents — charts, images, and sheets pertaining to a project or task, on cards and boards.

The main features of this project management tool include

  • Shift cards from one Kanban board to another by merely dragging and dropping.
  • Integrations that work with popular tools such as Slack, Google Apps, and Dropbox.
  • Enables collaborative working on Kanban boards with clients and teammates.

You’d definitely love

View all the comments that mention you or tasks assigned to you from the notifications menu itself. This will make it easier for you to stay on top of things and ensure you are on the same page as your clients or teammates.

Pricing: With the free plan, you get access to unlimited boards and add unlimited members. The paid plans start at $9.99/user/month.

Great for: Marketers and developers.

Rating: 4.3/5 (G2Crowd), 4.5/5 (Capterra)

Available on: We-based, macOS, Windows, iOS, Android.

2. Wrike

Wrike - project management tool

Being a freelancer, you may have to juggle multiple projects frequently. Wrike comes in very handy in such situations. It offers a multi-pane and spreadsheet-based approach to solve your project management woes.

You will be able to create and track project schedules faster and manage and switch between projects effortlessly.  

The main features of this project management tool include

  • Create and organise tasks, sub-tasks, and dependencies for each project.
  • Visualise the overall project plan with dynamic Gantt charts.
  • Track how much time you are spending on each task.
  • Hassle-free online file sharing and team collaboration.

You’d definitely love

With the table view, you can view projects, tasks and sub-tasks, time spent, deadline, folders, and the real-time progress of each task in one place. If you work in a team, you can even assign tasks to teammates and monitor their progress from this window.

Pricing: With the free plan, you get unlimited projects and tasks, and add a maximum of 5 five users. The paid plan starts at $9.8 per month.

Great for: Creatives, copywriters, and marketers.

Ratings: 4.42/5 (GetApp), 8/10 (G2 Crowd)

Available on: Web-based, macOS, Windows, iOS, Android.


3. Proprofs Project

ProProfs project - top free project management tools for freelancers

ProProfs Project helps you stay on top of projects from start to finish. The software lets you make project calendars, collaborate and delegate to teammates efficiently, add comments to projects, and create reports for clients in a matter of minutes.

The main features of this project management tool include

  • Track/edit all of your projects, tasks and sub-task milestones in one place.
  • Timers that help you stay within the project budget with the ‘actual time’ vs ‘estimated time’ indicator.
  • Facilitate easy billing and accountability by generating project reports that include the status of tasks and their due dates, Gantt charts, and financial summaries.
  • Collaborate and share files with your teammates or clients using their Dropbox and Box integration.

You’d definitely love

ProProfs’s neat and user-friendly interface lets you organise and prioritise your tasks based on their due dates. 

Pricing: The base version is free. It lets you add up to 3 projects, ten users, and unlimited guests. The paid plans start at $19/month.

Great for: Creatives.

Rating: 4.4/5 (G2Crowd), 5/5 (Capterra)

Available on: Web-based, iOS, Android.


4. Zoho Projects

Zoho projects - top 10 free project management tools for freelancers

Zoho Projects is an all-encompassing cloud-based project management tool that lets you do everything from project planning, team collaboration, to document management.

The main features of this project management tool include

  • Project timesheets that can be exported along with invoices.
  • A built-in project calendar that has a chat room feature and an interactive message board.
  • Integrations with popular software such as Zapier, GitHub, G Suite, and Dropbox.
  • Visualise the progress of tasks with Gantt charts.

You’d definitely love

Zoho Projects has an Issue Tracker feature that makes it an excellent fit for software development projects. You can stay on top of all the development issues real-time as it lets you submit, label, classify, track, and fix bugs and other errors.

Pricing: With the free plan, you can add up to 5 users and two projects. You will also get access to Google Apps Integration, Feeds, Calendars, and much more. Besides that, Zoho Projects has four paid plans available, starting at ₹1,200 per month.

Great for: Developers and marketers.

Rating: 4/5 (Software Advice), 4.2/5 (Getapp)

Available on: Web-based, iOS, Android.


5. MeisterTask

MeisterTask - top 10 free project management tools for freelancers

MeisterTask is a beautifully and intuitively designed project management system. It lets you plan and visualise projects from start to finish, organize tasks, and stay agile using Kanban boards.

The main features of this project management tool include

  • Automations that get triggered when new tasks are created or when existing tasks are moved to a different section.
  • For every Kanban card, add due dates, attachments, tags, comments, checklists and much more.
  • The project dashboard is customizable — from the background image to widgets.
  • Discuss and share files with clients and teammates on the Activity Stream.
  • Seamlessly integrates with apps such as Dropbox, GitHub, Zendesk, Box, Bitbucket or Google Drive.

You’d definitely love

MeisterTask integrates with MindMeister, a popular online mind mapping tool. This integration allows you to brainstorm with clients in real-time, create mind-maps, define tasks, and turn them into Kanban cards.

Pricing: With the free plan, you can create unlimited projects and add unlimited project members. Besides that, you get access to customizable dashboards and Kanban boards, mobile apps, and more. As for the paid plans, they fall in the range $8.25 – $20.75.

Great for: Developers, marketers, and designers.

Rating: 8.8/10 (TrustRadius), 4.5/5 (Capterra)

Available on: Web-based, macOS, Windows, iOS, Android.


6. Freedcamp

FreedCamp - Top 10 free project management tools for freelancers

Freedcamp is a straightforward and intuitive cloud-based project management software. With it, you can plan and organise any group activity effortlessly. Essential features like calendar, time tracking, and milestones are available across all plans, including the free version.

The main features of this project management tool include

  • Skip email threads and discuss with your teammates and clients in the Discussions tab.
  • Task list displays the progress you’ve made — open tasks, tasks assigned to teammates, pending tasks, and so on.
  • Use Kanban boards to sort your tasks, and Gantt charts to get an overall picture of your progress.
  • Track the time spent on each task, and then generate the invoice right within the app.
  • Work towards project deadlines by adding multiple tasks with one standard date goal.

You’d definitely love

For recurring projects, Freedcamp lets you build project templates — saves you time and energy.

Pricing: with the free plan, you get unlimited projects, tasks, storage, and users. The paid plans start at $1.49 per month.

Rating: 4.5/5 (Capterra), 4.4 (G2Crowd)

Great for: Advertising, architecture, interior design, and IT services.

Available on: Web-based, Windows, iOS, Android.


7. TeamWork Projects

Teamwork projects - top 10 free project management tools for freelancers

Teamwork Projects is a cloud-based project management tool. It is easy-to-setup and practical. Furthermore, the flexibility it offers makes it an excellent tool for freelancers who work remotely.

The main features of this project management tool include

  • Privacy features that allow you to keep certain aspects of the project private.
  • Gantt chart for visualising projects, making adjustments to your plans, and tracking your progress.
  • Create milestones and informative calendars.
  • Customizable navigation to prioritise your team’s needs.
  • Find all your project related files, attachments, and comments in one place.

You’d definitely love

Status Questions, this feature lets clients know what you are working on or its current status.

Pricing: Free plan comes with 2 active projects, 1000 MB storage space, project boards, subtasks, colour themes, and a maximum of 5 members. Paid plans fall in the range $9-$15/month. They do provide free trials that last up to 30 days.

Great for: Software developers and creatives.

Ratings: 4.5/5 (Getapp), 4.4 (Gartner)

Available on: Web-based, iOS, Android.


8. Backlog

Backlog - top 10 free project management tools for freelancers

Backlog is an all-in-one project management tool for software developers. The app’s interface is simple yet powerful, making it easier to collaborate with clients and designers.

The main features of this project management tool include

  • Bug tracking feature to track and fix development issues fast.
  • Task management that lets you create subtasks and checklists and assign tasks to teammates.
  • Version control to maintain transparency and avoid duplication.
  • Track project progress with Gantt charts and milestones.

You’d definitely love

The bug tracking feature that allows clients to capture and set priorities for each issue clearly. It will help you fix and release them quickly.

Pricing: With the free plan, you can add up to 10 users, one project, and 100 MB total storage. The paid plans range from $20-$175/month. They do provide 30 day free trials.

Great for: Developers.

Ratings: 4.6/5 (Getapp), 8.3/10 (FinancesOnline)

Available on: Web-based, iOS, Android.


9. Paymo

Paymo is a simple project management tool meant for small businesses and freelancers. With Paymo, you can manage everything from task lists, timesheets to invoicing in one place.

The main features of this project management tool include

  • Break down projects and assign tasks to teammates.
  • Kanban Boards to visualise the project, streamline the stages, and track your progress.
  • Customise your static and live business reports.
  • Calculate the billable amount based on project updates or time spent on the project.
  • Project templates to save time on recurring projects.
  • File sharing and Adobe CC extension.

You’d definitely love

The project accounting functionality. It helps you stay on top of your budget as it tracks expenses, creates automated client invoices, and estimates project profitability.

Pricing: The free account lets you add only one user, but you do get a lot of features — Kanban Boards, Adobe CC Extension, 3 Invoices, 1 GB storage, and community support. The paid plans fall in the range $9.56-$15.16/month.

Great for: Web design & development, creatives, IT services, online marketing, business consultants.

Rating: 4.6/5 (Getapp), 4.6 (G2Crowd)

Available on: Web-based, iOS, Android.


10. TapChief

TapChief - top 10 free project management tools for freelancers

From the outside, TapChief might not look like a project management tool. It is a platform for freelancers to network, showcase their skills, and find the most profitable freelance jobs in India. But, TapChief is way more powerful than that.

You can chat with your clients from inside TapChief, share files with them, add/reply to comments, and even send your invoices. This means you can find open projects, brainstorm with clients, and more from one platform — significantly reducing the number of tools you have to use.

Final thoughts

Time is the most critical asset for freelance professionals. Because you can precisely calculate how much every wasted second is costing you. At the same time, a freelancer is expected to do everything from responding to client emails, writing project proposals to updating their portfolios by themselves. Handling all this simultaneously can be overwhelming.

It doesn’t have to be — adopt a project management tool that fits your needs and demands. It will stop the wasted seconds from piling up.

 

Sucheth

Sucheth is a Content Marketer at TapChief. He is a marketer by day and an avid reader by night.

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