Top 10 free project management tools for freelancers

Top 10 free project management tools for freelancers
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A dedicated project management tool will help you document your work and see where your time is going. You don’t have to sift through and update a hundred different spreadsheets. Everything will be neatly displayed in one place.

These solutions will help you manage your proposals, projects, day-to-day tasks, and deal with clients seamlessly. They will not affect your budget either. There are hundreds of free project management tools available online.

We’ve made a compilation some of the highest-rated free project management apps for freelancers. Try them out and see if they work for you.

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Top 10 free project management tools for freelancers

Every tool mentioned below has a free version, is cloud-hosted, and has a web app. The ratings were obtained from popular software review platforms such as G2Crowd, Capterra, TrustRadius, SoftwareAdvice, GetApp, and FinancesOnline

1. Trello

Trello - top 10 project management tools for freelancers

Trello utilizes Kanban cards, boards, and lists to help you manage projects. You can use it to keep yourself organized and also, collaborate with clients or teammates. You can pin all the supporting documents — charts, images, and sheets pertaining to a project or task, on cards and boards.

The main features include

  • Shift cards from one board to another by merely dragging and dropping.
  • Integrations that work with popular tools such as Slack, Google Apps, and Dropbox.
  • Enables collaborative working on boards with clients or teammates.

You’d definitely love

You can view all the comments that mention you from the notifications menu itself.

Pricing: With the free plan, you get access to unlimited boards and add unlimited members. The paid plans start at $9.99/user/month.

Great for: Marketers, developers, and business developers.

Rating: 4.3/5 (G2Crowd), 4.5/5 (Capterra)

Available on: Web app, macOS, Windows, iOS, Android.

2. Wrike

Wrike - top 10 free project management tools

Being a freelancer, you may have to juggle multiple projects at the same time. Wrike comes in very handy in such situations —  with its multi-pane and spreadsheet-based approach. You will be able to switch between projects effortlessly and create schedules for your work days faster.  

The main features include

  • Create tasks, sub-tasks, and dependencies for each project.
  • Visualize the overall plan of with dynamic Gantt charts
  • Track how much time you are spending on specific tasks.
  • Hassle-free sharing of files and attachments.

You’d definitely love

You can color-code the status of each project — green, yellow, or red, makes it easy to create your weekly project status reports.

Pricing: With the free plan, you get unlimited projects and tasks, and add a maximum of 5 five users. The paid plan starts at $9.8 per month.

Great for: Creatives, copywriters, and marketers.

Ratings: 4.42/5 (GetApp), 8/10 (G2 Crowd)

Available on: Web app, macOS, Windows, iOS, Android.

3. Proprofs Project

ProProfs project - top free project management tools for freelancers

ProProfs Project is an online project management tool that helps you stay on track with project calendars, collaborate and delegate easily, add comments to projects, and create reports for clients in a matter of minutes.

The main features include

  • View/edit all of your project, task and sub-task milestones in one place.
  • Set up timesheets to monitor your progress and expected budgets help you stay on budget.
  • Create task dependencies — ensures you proceed in the right order of tasks.  
  • Facilitate easy billing by generating project reports that include financial summaries.

You’d definitely love

ProProfs neatly prioritizes and displays your tasks based on their due dates. This way you can focus your attention first on what’s urgent.

Pricing: The base version is free. It lets you add up to 3 projects, ten users, and unlimited guests. The paid plans start at $19/month.

Great for: Creatives.

Rating: 4.4/5 (G2Crowd), 5/5 (Capterra)

Available on: Web app, iOS, Android.

4. Zoho Projects

Zoho projects - top 10 free project management tools for freelancers

Zoho Projects is a cloud-based tool that lets freelancers plan, monitor and collaborate with clients. It is an all-encompassing tool that includes features such as project planning, team collaboration, to document management.

The main features include

  • Timesheets that can be exported along with invoices.
  • A built-in calendar that has a chat room facility and an interactive message board.
  • Integrations with popular tools such as Zapier, GitHub, G Suite, and Dropbox.
  • Visualize the progress of tasks with Gantt charts.

You’d definitely love

The Issue Tracker feature makes it an excellent fit for software development projects. It lets users submit, label, classify, track, and fix bugs and other issues.

Pricing: With the free plan, you can add up to 5 users and two projects. You will also get access to Google Apps Integration, Feeds, Calendars, and more. Four different paid plans are also available, starting at ₹1,200 per month. 10-day free trials are also available for each of them.

Great for: Developers and marketers.

Rating: 4/5 (Software Advice), 4.2/5 (Getapp)

Available on: Web app, iOS, Android.

5. MeisterTask

MeisterTask - top 10 free project management tools for freelancers

MeisterTask is a beautifully and intuitively designed project management system. It lets you visualize projects and stay agile using Kanban boards.

The main features include

  • Automations that get triggered when new tasks are created or when existing tasks are moved to a different section.
  • For every card, add due dates, attachments, tags, comments, checklists and more.
  • The dashboard is customizable — from the background image to widgets.
  • Discuss and share files with clients and teammates on the Activity Stream.
  • Seamlessly integrates with apps such as Dropbox, GitHub, Zendesk, Box, Bitbucket or Google Drive.

You’d definitely love

MeisterTask integrates with MindMeister, a popular online mind mapping tool. This integration allows you to brainstorm with clients in real-time, create mind-maps, define tasks, and turn them into Kanban cards.

Pricing: With the free plan, you can create unlimited projects and add unlimited project members. Besides that, you get access to customizable dashboards and project boards, mobile apps, and more. As for the paid plans, they fall in the range $8.25 – $20.75.

Great for: Developers, marketers, and designers.

Rating: 8.8/10 (TrustRadius), 4.5/5 (Capterra)

Available on: Web app, macOS, Windows, iOS, Android.

6. Freedcamp

FreedCamp - Top 10 free project management tools for freelancers

Freedcamp is a straightforward and intuitive web-based project management tool. With it, you can organize any group activity effortlessly. Essential features like calendar, time tracking, and milestones are available across all plans, including the free version.

The main features include

  • Skip email threads and discuss with your teammates and clients in the Discussions tab.
  • Task list displays the progress you made, open tasks, tasks assigned to teammates and so on.
  • Use Kanban boards to sort your tasks, and Gantt charts to get an overall picture of your progress.
  • Track the time spent on each task, and then generate the invoice right within the app.
  • Work towards deadlines by adding multiple tasks with one common date goal.

You’d definitely love

For recurring projects, Freedcamp lets you build project templates — saves you time and energy.

Pricing: with the free plan, you get unlimited projects, tasks, storage, and users. The paid plans start at $1.49 per month.

Rating: 4.5/5 (Capterra), 4.4 (G2Crowd)

Great for: Advertising, architecture, interior design, and IT services.

Available on: Web app, Windows, iOS, Android.

7. TeamWork Projects

Teamwork projects - top 10 free project management tools for freelancers

Teamwork Projects is a cloud-based project management tool. It is easy-to-setup and practical. Furthermore, the flexibility it offers makes it a great tool for freelancers who work remotely.

The main features include

  • Privacy features that allows you to keep certain aspects of the project private.
  • Gantt chart for visualizing projects, making adjustments to your plans, and tracking your progress.
  • Create milestones and informative calendars.
  • Customizable navigation to prioritize your team’s needs.
  • Find all your project related files, attachments, and comments in one place.

You’d definitely love

Status Questions, this feature lets clients know what you are working on or its current status.

Pricing: Free plan comes with 2 active projects, 1000 MB storage space, project boards, subtasks, color themes, and a maximum of 5 members. Paid plans fall in the range $9-$15/month. They do provide free trials that last up to 30 days.

Great for: Software developers and creatives.

Ratings: 4.5/5 (Getapp), 4.4 (Gartner)

Available on: Web app, iOS, Android.

8. Backlog

Backlog - top 10 free project management tools for freelancers

Backlog is an all-in-one project management tool for software developers. The app’s interface is simple yet powerful, making it easier to collaborate with clients and designers.

The main features include

  • Bug tracking feature to track and fix development issues fast.
  • Task management that offers subtasks and checklists.
  • Version control to maintain transparency and avoid duplication.
  • Track project progress with Gantt charts and milestones.

You’d definitely love

The bug tracking feature that allows clients to capture and set priorities for each issue clearly. It will help you fix and release them quickly.

Pricing: With the free plan you can add up to 10 users, one project, and 100 MB total storage. The paid plans range from $20-$175/month. They do provide 30 day free trials.

Great for: Developers.

Ratings: 4.6/5 (Getapp), 8.3/10 (FinancesOnline)

Available on: Web app, iOS, Android.

9. Paymo

Paymo is a simple project management tool meant for small businesses and freelancers. With Paymo, you can manage everything from task lists, timesheets to invoicing in one place.

The main features include

  • Break down projects and assign tasks to teammates.
  • Kanban Boards to visualize the project, streamline the stages, and track your progress.
  • Customize your static and live business reports.
  • Calculate the billable amount based on project updates or time spent on the project.
  • Project templates to save time on recurring projects.
  • File sharing and Adobe CC extension.

You’d definitely love

The project accounting functionality. It tracks expenses, creates automated client invoices, and estimates project profitability.

Pricing: The free account lets you add only one user, but you do get a lot of features — Kanban Boards, Adobe CC Extension, 3 Invoices, 1 GB storage, and community support. The paid plans fall in the range $9.56-$15.16/month.

Great for: Web design & development, creatives, IT services, online marketing, business consultants.

Rating: 4.6/5 (Getapp), 4.6 (G2Crowd)

Available on: Web app, iOS, Android.

10. TapChief

TapChief - top 10 free project management tools for freelancers

From the outside, TapChief might not look like a project management tool. It is a platform for freelancers to network, showcase their skills, and find the most profitable freelance jobs in India. But, TapChief is way more powerful than that.

You can chat with your clients from inside TapChief, share files with them, add/reply to comments, and even send your invoices. This means you can find open projects, brainstorm with clients, and more from one platform — significantly reducing the number of tools you have to use.

Final thoughts

Time is the most important asset for freelance professionals. Because you can precisely calculate how much every wasted second is costing you. At the same time, a freelancer is expected to do everything from responding to client emails, writing project proposals to updating their portfolios by themselves. Handling all this simultaneously can be overwhelming.

It doesn’t have to be — adopt a project management tool that fits your needs and demands. It will stop the wasted seconds from piling up.



Sucheth is a Content Marketer at TapChief. He is a marketer by day and an avid reader by night.

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